Entity management software that centralizes your compliance in one place
GEMS is a global entity management system that consolidates entity data, compliance workflows, and reporting into one secure system. Gain complete clarity, consistency, and control across your global portfolio with one intelligent, AI-powered platform.
- A single source of truth for all entity data and documents, ensuring data is always accurate and accessible.
- AI‑assisted workflows and automation to cut manual effort, flag risks faster and boost team productivity.
- Global visibility and compliance oversight with integrated tracking, collaboration, and reporting in one place.
Why businesses choose GEMS as their entity management software
Transitioning from our previous system to GEMS was made easy by the Computershare team. At each step of the process they made sure everything went smoothly, and the support team fully guided us through each part of the project, suggested ways in which we could tidy up our data and resolved issues promptly.
Being able to manage the quarterly update and verification of the statutory information for our 1500+ entities through the GEMS Approval Module has made our lives so much easier. We simply could not manage our entity governance process without GEMS.
Work smarter with insightful entity management software
Whether you need a quick overview of your entity standings or a better way to oversee your day-to-day governance, GEMS allows you to achieve your entity management goals.
AI-powered entity management software
GEMS AI takes the heavy lifting out of your entity management, turning complex data and documents into clear, actionable insights. Embedded directly into the GEMS platform, GEMS AI helps you work faster, reduce risk, and focus on what really matters:
- Surface risks and insights instantly using the GEMS AI Insights Agent to analyze your data, spot issues, and assess regulatory impact across your global entities.
- Cut out manual work with intelligent automation that speeds up workflows and reduces risk of human error.
- Understand documents in seconds with AI-powered summaries, comparisons, and translations.
GEMS vs other entity management platforms
A side-by-side view of how GEMS compares across key capabilities.
| Capability | GEMS (Computershare) | Other entity management platforms | Working without an entity management system |
|---|---|---|---|
| Single source of truth for entity data and documents | Centralizes entity records and supporting documents in one platform for consistent, controlled access. | Often supports centralization, but structure, configurability, and governance features vary. | Typically fragmented and hard to standardize; high version-control risk. |
| Global visibility across entity portfolios | Designed for global oversight with at-a-glance status. | Coverage varies; global rollout can require more configuration or process changes. | Limited visibility; depends on manual updates and individual owners. |
| Integrated compliance oversight | Unified approach to entity management and compliance tracking to reduce missed obligations. | Some offer compliance tracking, but workflows and service integration vary. | Manual reminders and difficult to audit consistently. |
| Real-time reporting and analytics | Real-time reports on entity status, compliance, and governance with exportable outputs. | Reporting capabilities vary; may require additional configuration. | Reporting is manual, time-consuming, and error-prone. |
| Workflow automation and productivity | AI-assisted workflows and automation to reduce manual work and speed up reviews. | AI capabilities vary by platform; some may lack the full suite of AI capabilities GEMS offers. | No workflow automation; manual approvals and handoffs. |
| Document management and retrieval | Faster retrieval by keeping documents connected to entity records. | Usually supported, but with less robust search, structure and permissions capabilities. | Hard to enforce naming, retention, and permissions consistently. |
Put GEMS at the core of your business
Foster collaboration across departments and provide access to a centralized repository of essential data.
Designed for legal, finance, tax, governance, and compliance teams - as well as paralegals and corporate secretaries - GEMS provides a single source of truth for accurate, up‑to‑date entity information. By replacing fragmented tools and spreadsheets with one integrated global entity management software solution, organizations can reduce risk, improve governance, and access the information they need faster for reporting and strategic decision‑making.
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Support from global entity management experts
Trusted experts, ready to help
As a GEMS client, you’ll be supported by our experts. Our “follow the sun” model ensures you get help whenever you need it, with support teams operating across all major time zones.
Onboarding and training for new users
All new GEMS clients receive extensive onboarding support and training sessions on how to best use the entity management software.
Data migration services
Our in-house data migration team performs periodic tests throughout migration, along with mapping documentation to ensure all data has been migrated to GEMS properly.
GEMS FAQs
What is Computershare GEMS?
GEMS is an entity management platform that helps organizations store, manage, and maintain information about their legal entities, including subsidiaries, branches, and affiliates, in one secure, accessible system. It replaces fragmented spreadsheets and disconnected tools with a single source of truth for entity data, compliance tracking, document management, and governance workflows.
What is the difference between entity management and entity compliance?
Entity management refers to the broader practice of organizing, maintaining, and overseeing an organization's legal entities, including their data, documents, ownership structures, and governance processes. Entity compliance is a subset of this, focused specifically on meeting the regulatory obligations each entity has in its jurisdiction, such as filing deadlines, annual reports, and registered agent requirements.
GEMS addresses both: the platform provides a centralized environment for entity management as a whole, with integrated compliance tracking and workflows to ensure organizations meet their obligations across every jurisdiction in which they operate.
What is the best way to track entity compliance across multiple jurisdictions?
The most effective way to track entity compliance across multiple jurisdictions is to use a centralized entity management software platform that brings all entity data, deadlines, and regulatory requirements into one place. This helps reduce reliance on fragmented spreadsheets and local systems, which can create gaps in visibility and increase risk.
With Computershare's GEMS, organizations can centralize entity data and monitor compliance across a global portfolio with real-time visibility. This makes it easier to track obligations, generate reports, and maintain a consistent, accurate view of compliance status across jurisdictions.
Can entity management software show parent-subsidiary relationships?
Yes, entity management software can display parent-subsidiary relationships by centralizing entity data and providing visual tools such as custom organizational charts and dashboards that map how entities are connected across a corporate structure.
GEMS does exactly this – help teams quickly understand and manage entity ownership, relationships, and structure without relying on static diagrams or manually maintained charts.
Is entity management software suitable for large, multinational organizations?
Yes, entity management software is particularly well-suited to large, multinational organizations, which typically manage complex portfolios of subsidiaries, joint ventures, and branches across multiple jurisdictions and regulatory regimes. At this scale, manual processes and fragmented tools create significant risk. Entity management software reduces that risk by centralizing data and automating compliance workflows.
Fortune 1000 companies and other large organizations use GEMS to manage entity portfolios at scale, with support for global compliance oversight, multi-jurisdictional reporting, and integration with existing legal and finance systems.
How can legal and compliance teams identify which entities need attention?
Legal and compliance teams can identify which entities need attention by using real-time dashboards and reporting tools within an entity management system that highlights key data points and flags entity status at a glance.
In GEMS, this visibility is built-in – allowing teams to move away from searching across multiple systems and instead focus on the entities that matter most at any given time, responding more quickly to risks and obligations.
What software helps manage entity data, documents, and compliance together?
Entity management software is specifically designed to manage entity data, documents, and compliance in one unified platform. This type of software helps organizations replace disconnected tools with a single source of truth for all entity-related information.
Computershare's GEMS provides a centralized environment where teams can store and access entity data, manage documents, track compliance, and generate reports - in one place. By bringing these elements together, GEMS helps improve data accuracy, support governance, and streamline day-to-day entity management.
Can AI improve entity management workflows?
Yes, AI can enhance entity management software by automating repetitive tasks, analyzing large volumes of data, and helping teams identify potential risks more quickly. This reduces manual effort and allows teams to focus on higher-value work.
GEMS includes AI-powered capabilities, accessed through GEMS AI, that help streamline workflows, surface insights, and support faster decision-making across global portfolios.
How does entity management software integrate with other business systems?
Entity management software can integrate with other business systems, such as legal operations platforms, ERP systems, and document management tools, typically through API connections. This allows entity data to flow between systems without manual re-entry, reducing errors, and keeping information consistent across an organization.
GEMS supports API integration, enabling organizations to connect the platform to their wider technology ecosystem. This helps reduce manual data entry, maintain data accuracy, and avoid duplication across legal, finance, and compliance functions.
